iPSS Inc. is a leading IT Cyber Solutions integrator located in the National Capital Region. We are looking for a motivated, energetic, personable, and eager Administrative Assistant to join our dynamic team.
As an Administrative Assistant, your primary role will be to support the Operations and teams by assisting in a variety of tasks such as contracting, procurement, sales, client and partner liaison, etc.
Key Responsibilities:
- Act as a central point of contact for internal and external stakeholders, answering inquiries and directing them to the appropriate person or department.
- Assist the sales team with registration of deal opportunities and tracking of expiry dates.
- Prepare, update and track quotes for the sales team.
- Maintain accurate records in Salesforce CRM, such as updating deal opportunities for the sales team and updating contract profiles.
- Work closely with the proposals team to support RFP/RFQ responses.
- Coordinate internal and marketing events/workshops with partners and clients. This includes but is not limited to booking venues, coordinating food/refreshments, accommodations for partners/clients, coordinating with AV vendors, etc.
- Office coordination with vendors such as building landlord, parking, mail couriers, phone/internet companies, etc.
- Oversee office supplies inventory and procurement, ensuring adequate stock levels at all times.
- Ensuring boardrooms, kitchen, and lounge areas are clean (filling/emptying dishwasher as needed, wiping down counters/boardroom tables, etc.)
- Assist the Sales team with lead generation and marketing campaigns.
- Help manage corporate social media channels including website and LinkedIn page.
- Other related tasks as required.
Qualifications:
- Proficiency in English, excellent verbal and written communication skills, French is an asset
- Ability to obtain a Canadian Federal Government security clearance – Secret Level preferred
- Proven experience in an administrative role, preferably in a corporate environment.
- Strong organizational skills with the ability to multitask and prioritize workload effectively.
- Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
- Proficiency in Microsoft Office suite, specifically Excel and other relevant software applications.
- Experience using CRM Systems (ie. Salesforce) would be an asset.
- Attention to detail and accuracy in all tasks.
- Ability to maintain confidentiality and handle sensitive information with discretion.
If this role is of interest to you, please submit your resume to recruiting@ipss.ca
